Items

Items refer to the goods and services you provide in your business. You either sell or pay for these items whenever you create transactions to your customers or vendors respectively.

Create Item

To create an item in Myshop OS:

• Go to the Stock module in the left sidebar and click Items
• Click + Create button in the left side of the page and

  choose Item from this list of options

• Fill in these details:

  Field	Description
  Photo	Add pictures to your items. A picture they say, "is worth a thousand words".
  Category*	Group or classify items that share common traits like type, make-up or characteristics.
  Name*	As it says, what do call the product or service you want to offer
  Cost Price*	The rate at which you bought each unit of the item. Also known as Purchase Price.
  Expiry Date	Monitor perishable items that have a limited lifespan through expiry dates.
  Barcodes	Enter or scan barcodes to easen searches in your items which usually is 10 times faster that keystroking to find items.
  Qty-in*	Is the opening stock level you have on-hand in pieces(pcs). Thus the number of units that is available for sale.
  Restock	The threshold level(qty in pcs) that the system will prompt you of running out.
  Taxable	Choose yes to apply tax at item-level when creating an transactions.
  Track	Toggle on/off to let Myshop OS reduce available quantity or not for items when creating receipts or invoices.
  Negative	Toggle on/off to allow quantity available run into negative when you run-out during bills, receipts or invoices creation.
  Currency	Choose a currency that the item was purchased in. However, your base currency will compute the equivalence when creating transactions.
  Exc. Rate	Equivalent rate at which the item can be converted to your base currency.
  Factor	These are floating values that helps in computing selling prices of items taking into account the cost price you entered.
  Selling Price*	Rate at which you offer your items for sale. This comprises of three(3) parts: Label: Descriptive unit of measurement for quantity. Qty: Units of deduction when tracking is turned on. Price: How much you are selling the item for.

• Fields marked * are mandatory to be filled-out.
• Click to Create or to Exit.

Search Item

To search for an item in Myshop OS:

• Go to the Stock module in the left sidebar and click Items to open the page for the list of all items.
• Type your search-term into the input field in the top-right corner of the page like:

  

• The tabulated list of items beneath the search box will show results of filtered items matching or contianing whole or part of the text being typed.

Update Item

To update an item in Myshop OS:

• Go to the Stock module in the left sidebar and click Items to open the page for the list of all items.
• To find the item you want to update, either search(recommended) or scroll-through the list to locate it.
• Click button right-adjacent the record in the list to show these options::

  

• Click button in the list of options to populate the details in the form below:

  

• Make the necessary changes with each field outlined here
• Click to Save or to Exit.

Delete Item

To delete an item in Myshop OS:

• Go to the Stock module in the left sidebar and click Items
• Click button right-adjacent any item in the list that you wish to remove for these options:

  

  This will ask you to confirm

• Click Delete to confirm action or Cancel to ignore.

Clone Item

To clone an item in Myshop OS:

• Go to the Stock module in the left sidebar and click Items
• Click button right-adjacent any item in the list that you wish to copy for these options:

  

• Click button in the list of options to populate the details in the form below:

  

• Fill-out fields marked * having each field outlined here
• Click to Create or to Exit.

Item Trail

To check the trail of an item in Myshop OS:

• Go to the Stock module in the left sidebar and click Items
• Click button right-adjacent any item in the list that you wish to view trail log:

  

• Click button in the list of options to show a tabulated summary of transaction-logs below:

  

• The columns on this table are outlined below as:

  Field	Description
  Date	Date and Time transaction took place.
  Prev	Opening qty before subsequent transaction is/was recorded.
  Purchased	Quantity bought or brought-in by way of bills creation.
  Available	Summation of Prev + Purchased.
  Adjustment	Includes alterations in the stock-level at any point in time.
  Sold	How many(in pieces) were sold via receipts and invoices.
  Movement	How many(in pieces) were transferred-in or out to other branches.
  On-hand	Quantity-left after summing the differences of all values under each column.

• Click any value under each column to see a sequence of logs. Say you want to see the most recent trajectory of Sales; 17 units highlighted below:

  

• This will show a tabulated list of logs for each transaction involving the item in question like below:

  

• NB :::

  At all times, the prev (opening stock total value) must equals sold + on-hand.

  Behind the screnes, Myshop OS computes quantity on-hand using this formular: